Personal Assistant

Our client, who are a luxury boutique property company based in Mayfair are looking for a one to one PA for their CEO.

On a day to day basis you would be expected to provide full office administrative duties to the team and diary management to the CEO, to liaise with various departments to ensure the efficient running of the business including the property management division too.

Role and Responsibilities: 

  • Diary management using outlook
  • Excellent inbox management and prioritisation
  • Pro-actively identify any changes needed in CEO’s diary
  • Ensure all bookings in the diary are accurate and up to date
  • Resilient to last minute changes and react accordingly
  • Always being ahead/proactive
  • Building up of database
  • Occasional arrangements for personal diary
  • Conference call organising
  • Providing support for the office in general and the running of the office
  • Lettings paperwork when needed
  • Providing support for the property management division and marketing department where necessary
  • Good people management skills – to provide a support to the CEO in every aspect of their role.

Experience required:

  • Office Administrative /secretary experience
  • Good working knowledge of MS packages( Word, Powerpoint, Excel, Access) at Intermediate level at a minimum – Essential
  • Experienced handling of executives, senior executives, VIP’s, personalities, celebrities, persons of social standing. – Highly Desirable
  • In-depth understanding of requirements involved in the lifestyle management of affluent, high-net worth individuals highly desirable
  • Excellent use and application of Microsoft Outlook, especially Calendar – Essential
  • Property experience is desired but not essential
  • Excellent written & oral communication – fluent English a MUST
  • ‘Can-do’ attitude – ready to get involved at all times
  • Fast learner – adapting to new processes in rapid change climate
  • Confident, with the ability to prioritise, delegate and meet deadlines working under pressure
  • Proactive & reactive simultaneously
  • Ability to remain calm & courteous under pressure, and effective conflict management
  • Ambitious
  • Resilient
  • Good sense of humour
  • Self-starter & own manager – work autonomously
  • Excellent interpersonal skills – outstanding telephone manner
  • Mature approach, dedicated and committed with a strong drive, independent
  • Reliability – excellent time keeping is crucial to this role
  • Confidential – privy to highly sensitive information, a discreet and professional individual is essential
  • Polished appearance
  • Experienced in dealing with confidential information using discretion and sensitivity at all times

If you would like to speak about this role in more details then please apply with your CV to be considered

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Audley House, 13 Palace Street, London, SW1E 5HX